Project Description


Having held the event at the same venue for several years, a new home was required for the User Group conference. To help source the ideal venue, our client enlisted Hippo’s assistance by utilising our free Venue Finding service.

As requested in the brief, we predominantly concentrated our search on Auditoriums with a modern contemporary feel, searching throughout London to find space large enough to house 200 delegates in a tiered seating format, and a catering area large enough to house 15 partner stands and catering.

Proposing venues which matched the budget and criteria, Hippo also threw in a ‘wildcard’ option, which we felt would work well too. Demonstrating our creativity, we often add a ‘wildcard’ venue into our proposals to show opportunities of a different approach to that of the norm.

With change of dates and subsequent lack of availability due to peak season, we assisted our client every step of the way, ensuring our determination and dedication to finding the ideal venue never wavered. Always a positive approach we worked tirelessly to ensure the perfect venue was found.

Following site visits arranged by Hippo, The May Fair Hotel with their 201-seater private cinema and the beautiful Crystal Room for the drinks reception and catering was the chosen venue.

Furthermore, we assisted our client on-site to lend a helping hand in the smooth running of the event. Our key responsibilities included managing the registration process, overseeing catering, directing delegates and assisting with set up and derig.

About our service:

Total of 8 suitable venues proposed by Hippo

Wildcard venue option included

18% cost saving negotiated for The May Fair Hotel

Site visits organised & arranged

Contract review and assistance

On-site assistance

“We had a very tight deadline to find a venue. Hippo immediately presented us with different options in an easy-to-digest proposal. They proposed venues that were truly inspiring, which could make our event even more appealing to attend, whilst matching our needs. Hippo’s help during the day of the event was also impeccable.”

Marketing Manager

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