What is included in your fees?

Our fees include the full organisation of your event. This includes venue and supplier sourcing and management, logistics, contract and payment handling, food and beverage management, budget management, on-site delivery, project planning and other agreed services.

What locations do you cover?

Our Event Management Buckinghamshire team operates globally. Whether you require a hotel in the Lake District, a conference venue in Berlin, or a location closer to home in High Wycombe, Aylesbury or Reading, we research and curate a tailored shortlist of venues that meet your requirements.

Our five guiding principles of Hard Working, Inspiring, Personable, Proactive and Open shape every event we deliver. Our upbeat attitude and high service standards mean we consistently create events we are genuinely proud of.

Can you plan and run my event for me?

Yes, absolutely. We act as an extension of your existing team and can take responsibility for as much or as little of the event process as required, ensuring the smooth delivery of your event objectives.

Event Management Hampshire | Event Organisers & Planners

Q: What is Event Project Management?

For Corporate Events Buckinghamshire, we manage your event from start to finish, saving you from the endless emails, late nights and long hours that event planning often demands. You can count on us to handle as many or as few elements as you need, from developing the event design and concept through to seamless on-site delivery and thorough post-event evaluation.

Q: How can I get in touch with you?

You can call us on 01372 460100 or email enquiries@hippoevents.co.uk. Our office is based in Surrey and further contact information is available on our contact page.

Hippo offers exceptional Event Management Services to clients across Hampshire and nearby areas.

Event Management Hampshire

Hippo is an independent full-service event management agency, specialising in end-to-end Event Project Management and international Venue Finding.

Every corporate event deserves to be treated with time, care and attention. At Hippo we take the time to fully understand your requirements to deliver the event you want and will support you every step of the way with personality and expertise.

Hippo are one of the leading Hampshire event companies, delivering corporate event management services for organisations across Hampshire, the UK and internationally. We are able to operate both domestically and internationally, planning a wide variety of corporate events of varying sizes and complexities.

We have experience in all types of events, from Conferences, Product Launch events, Team Building events, Gala Dinners and much more. Our event management expertise also includes meetings, incentive events, award ceremonies, roadshows, executive retreats and corporate hospitality.

We can find you the perfect venue, help you with event concept generation and everything else up to, and including, on-site delivery on the day of your event and post event reconciliations. Whether you require full event management or support with a single aspect of your event, our experienced team provides a tailored service designed around your objectives, budget and delegate experience.

Why Choose Hippo
Event Management?

Relationships

A focus on time spent with valued clients, venues and suppliers.

Rates

Competitive rates and significant cost savings for you.

Experience & knowledge

We know how to achieve your event objectives and deliver results.

Proactive, not reactive

Future-focused, leading, always a step ahead.

Results

Proven success – events that exceed expectations, every time.

Full service

From concept to delivery, we manage every area and detail.

Events Management
Services

We know that planning an event can be a difficult and time-consuming process. Allow us to do the hard work for you. We offer two core services.

Our attitude is… “The answer’s ‘yes’, what’s the question?”

End-to-end Event Project Management Hampshire

Our full Event Project Management service is available for all types of events from international Conferences, Product Launch Events, Roadshows and Team Building.

We manage the full project lifecycle and can handle as many elements as you need. You’ll have a dedicated point of contact overseeing venue liaison, suppliers, logistics, H&S, budgeting, contracts, F&B, and day-to-day coordination.

To make communication easier and more streamlined you will be assigned a dedicated team member from our event planners Hampshire team to be your single point of contact throughout the event lifecycle.

We also have a range of other skills we can offer to take your event to the next level including: Audio/Visual, Entertainment & Decor, Print & Design, Transportation, App Development, Delegate Management, Event Identity creation and Technology integration.

Our structured event management process helps reduce risk, improve communication and ensure every stage of your event is delivered efficiently, from initial planning through to post-event reporting and budget reconciliation.

Global Venue Finding

Finding a great venue to host your event can be one of the most daunting aspects of event planning, made no easier by confusing rate information.

If you’re looking for an event in Southampton or Portsmouth right through to Sardinia or Porto, we can assist, through our Event Management Hampshire.

We review your brief in detail and create a shortlist of 4–6 venues that best fit your needs. You’ll receive a clear, jargon-free proposal with transparent rates. We coordinate site visits, negotiate contracts, and guide you through the process until everything is confirmed.

As an independent venue finding agency, we are not tied to specific hotels or venues, allowing us to provide unbiased recommendations based solely on your event objectives, delegate requirements and budget.

Event Management Hampshire
FAQs

What is Event Project Management?

We manage your event from start to finish saving you from the torrent of emails, late nights and long hours involved in event planning.

You can rely on us to expertly handle as many or as few aspects as you wish with our corporate events Hampshire team.

From working on the Event Design and Concept right through to the On-site Delivery and Post-event Evaluation.

Event project management typically includes venue sourcing, supplier management, budgeting, logistics, health and safety planning, delegate management, production coordination and post-event reporting, giving you a single expert team managing every stage of the process.

Find out more here.

Do your fees change or are they set?

Our fees are based on an agreed scope of work, which we tailor to your event and is set out in our contract together.

Our fees are based on a set number of hours, which we estimate based on the requirements to deliver your event. On rare occasions where the scope of work may change, or tasks take much longer or shorter than anticipated then our fees may increase or decrease.

This transparent pricing approach allows clients to understand costs upfront, helping businesses budget confidently with no hidden management fees.

What is Global Venue Finding?

A beautiful hotel in the Lake District or a conference hall venue in Winchester? We operate globally.

We take the time to fully understand your requirements and then use this knowledge to research venues and build a shortlist that matches your criteria. This is presented to you in a clear and easy to understand format allowing you to make the right choice.

Our venue finding service includes venue research, availability checks, rate negotiation, contract support and site visit coordination, helping clients save valuable time while securing the most suitable venue.

Find out more here.

Why choose Hippo?

Our five principles – Hard working, Inspiring, Personable, Proactive, and Open – drive every project we take on.

We combine top-tier service with a positive, solutions-focused approach to craft events we’re proud to put our name on.

Clients choose Hippo because we combine strategic planning, creative thinking and meticulous project management with responsive communication and transparent processes, ensuring every event is delivered professionally and efficiently.

And remember: “The answer’s yes. What’s the question?”

What venues do you cover?

We are not contracted into any venues, meaning we approach every Venue Find with individually and an unbiased approach.

If you’re looking at the Harbour Hotel in Southampton or Portsmouth Marriott Hotel or the Ritz-Carlton in Abu Dhabi, we can assist. No venue is discounted.

Our venue finding service covers Hampshire, the UK and international destinations, giving clients access to hotels, conference centres, unique event spaces and luxury venues worldwide without supplier bias.

How can I get in touch with you?

You can call us on 01372 460 100 or drop us an email at enquiries@hippoevents.co.uk.

Our office is based in Surrey. See our contact page for more information.

Our team works with organisations across Hampshire, including Southampton, Portsmouth, Winchester, Basingstoke, Farnborough and surrounding areas, as well as clients throughout the UK and overseas.