Where do your events take place?

Our events can take place across the UK or internationally, depending on your requirements.

How do I book an event?

You can book an event by contacting our team via the website or requesting a quote through our enquiry form.

Do you offer bespoke event planning?

Yes, we specialise in creating bespoke events tailored to your objectives, budget, and preferences.

What is Event Project Management?

For Corporate Events Buckinghamshire, we manage your event from start to finish, saving you from the endless emails, late nights and long hours that event planning often demands. You can count on us to handle as many or as few elements as you need, from developing the event design and concept through to seamless on-site delivery and thorough post-event evaluation.

What locations do you cover?

Our Event Management Buckinghamshire team operates globally. Whether you require a hotel in the Lake District, a conference venue in Berlin, or a location closer to home in High Wycombe, Aylesbury or Reading, we research and curate a tailored shortlist of venues that meet your requirements.

Our five guiding principles of Hard Working, Inspiring, Personable, Proactive and Open shape every event we deliver. Our upbeat attitude and high service standards mean we consistently create events we are genuinely proud of.

Can you plan and run my event for me?

Yes, absolutely. We act as an extension of your existing team and can take responsibility for as much or as little of the event process as required, ensuring the smooth delivery of your event objectives.

How can I get in touch with you?

You can call us on 01372 460100 or email enquiries@hippoevents.co.uk. Our office is based in Surrey and further contact information is available on our contact page.

Frequently Asked Questions - Hippo Event Management Agency

Q: What types of events do you organise?

We organise corporate events, team building activities, private parties, and bespoke experiences tailored to your needs.

Our Frequently Asked Questions section is designed to give you quick, clear guidance on the most common queries we hear from clients and event planners.

We’ve gathered answers to some of the most frequent questions we receive, to help guide you through the process. Whether you’re looking for practical advice, clarification on our services, or tips to make your event run smoothly, you’ll find the answers you need – fast and hassle-free.

If you’re ready to create an unforgettable event, don’t hesitate to reach out – we’d love to assist you every step of the way.

General
FAQs

Why do I need an Event Company?

Many clients tell us they lack the time or resources to organise their own events. At Hippo Events, we handle all the planning, coordination, and delivery, ensuring a seamless experience from start to finish. Our expertise and attention to detail allow you to focus on enjoying the event while we manage everything, saving you time and stress and delivering an unforgettable experience that exceeds your expectations.

Why would I choose Hippo Events?

Hippo Events stands out as one of the leading UK Event Management companies for our personalised approach and dedication to building strong client relationships. Guided by our core values, which are quite literally what we stand for – Hard Working, Inspiring, Personable, Proactive, and Open – we take the time to understand your vision, ensuring an event that reflects your style and goals. Our experienced, creative team is dedicated to delivering flawless events every time. From our post-event feedback received, 100% of our clients would recommend us to a colleague or other organisation.

What types of events do you organise?

We organise a wide range of corporate events, including Conferences, Product Launches, Roadshows, Training, Team Building, Incentive Trips, Virtual & Hybrid, amongst many others. We tailor our services to your specific needs, ensuring every event is memorable, impactful, and executed to perfection.

What size of events do you organise?

At Hippo Events, we cater to events of all sizes, from intimate Meetings and Private Dinners to large scale Conferences and Gala Dinners. Whether it’s a few dozen guests or thousands, we have the experience and resources to manage events of any scale.

Where can you organise events?

We organise events worldwide, from local gatherings to international conferences. Our global reach allows us to find the perfect venue and suppliers for any location, ensuring a smooth and well-executed event, no matter where your event lands.

What lead time do I need to organise an event?

As with any organisation the longer the lead time, the better. Ideally, we recommend reaching out a minimum of 3-6 months in advance to ensure ample time for planning, securing venues, and coordinating with vendors. However, we understand that last-minute events do arise, and we’re happy to accommodate shorter timelines.

Do you work as an extension of our internal team?

Absolutely. Many of our clients don’t have a dedicated in-house events team, so we step in to manage everything on their behalf. Others have internal resource and simply need us to supplement their team for larger or more complex projects. We’re flexible and adapt to however you work best.

How do I get started with Hippo Events?

The easiest way to get started is to contact with a brief overview of your event, the type, rough date, location, and number of delegates. We’ll be in touch quickly to arrange a discovery call, understand your objectives, and put together a tailored proposal. No obligation, no pressure.

Event
Project Management

How much do you charge for your services?

Whilst our Venue Finding service is free, our Event Project Management service is based on a fee, set out in our contract’s Scope of Work (SoW). Our fees are based on an allocated amount of time dedicated to your event, which would vary depending on the complexity of your event and what services you require. After contracting our fee will not change, unless the SoW varies from that contracted, or the allocated time is exceeded.

What is included in your fees?

Our fees include the full organisation of your event. This includes venue & supplier sourcing & management, logistics, contract & payment handling, F&B, budget management, on-site delivery, project planning, amongst many other tasks agreed.

Do your fees change or are they set?

Our fees are based on an agreed scope of work, which we tailor to your event and is set out in our contract together. Our fees are based on a set number of hours, which we estimate based on the requirements to deliver your event. On rare occasions where the scope of work may change, or tasks take much longer or shorter than anticipated then our fees may increase or decrease.

Can I just get your help with one aspect of my event?

Should you just need one aspect of our service, for example audio visual, we can provide this for you, no problem. As always, we would look to have a meeting with you firstly to fully understand your requirements as we tailor our service and offerings to meet your needs.

How do you select your event vendors?

Along with our considerable experience with event organising and several other activities, we spend a huge amount of time developing strong relationships with a number of high-quality vendors. A big part of our work is reviewing each vendor and making sure they’re the best in their respective sectors. We only partner with suppliers who share our company ethos of going above and beyond.

Can you help with event marketing and promotion?

Unfortunately we do not provide an event marketing and promotion service here at Hippo Events, however we are always happy to point you in the right direction of a suitable company, which specialises in this area.

Venue
Finding

Is your venue finding really free?

Yes, our venue finding service is free of charge, as we receive a commission from the venue, which covers our time and services. However, in rare cases where venues do not work on a commission basis (mainly in Asia and America), we may charge a fee to cover our time. If this applies, we will inform you during our initial meeting so you can make an informed decision.

How long does it take to receive a venue proposal?

For UK-based venue finds we generally request 5 working days to provide you with a proposal of minimum 3 – 6 venues which match your brief. This is to ensure quality in our proposal and the right venues are proposed for your event. For international enquiries we request a slightly longer lead time of 7 – 10 working days.

Can you organise site visits?

Yes, certainly. Once you have shortlisted your preferred venues from our venue proposal we can arrange site visits on your behalf. All we’d need to know is your availability, and preferred time of day for the visit(s).

Do you help with finding venues worldwide?

Absolutely! We can find you a venue for your corporate event anywhere in the world.

How do you ensure the venue is right for my event?

We take a good amount of time to understand your event’s objectives, audience, and requirements during our initial calls – the more we know the more tailored we can be! We then contact and propose venues that align with your vision, requirements and budget. We handle all venue negotiations, ensuring you get the best deal.

Do you negotiate contracts with venues?

Absolutely. We manage all contract discussions and negotiations to ensure favorable terms, clear agreements, and risk mitigation for you. We analyse and review the venue contract to ensure all is as agreed, prior to passing on to you for final review and signature.