Here at Hippo we specialise in finding you Luxury Conference Hotels for your events through our free Global Venue Finding Service.

Luxury Conference Hotels

We are experts in matching your event brief to the right luxury conference hotels, anywhere in the world.

You’ll benefit from our knowledge, contacts, negotiation and buying power as we do the hard work for you by finding the perfect event venue.

Contact us with your enquiry and we’ll discuss your event brief. This’ll enable us to provide you with details of our recommended hotels which suit your individual needs, presenting you with negotiated rates and details in an easy to absorb format.

With so many luxury conference hotels out there, we know what makes them stand out and what works for your event.

Why Hippo?

We understand that a venue can reflect your objectives and company profile. Using our buying power and strong supplier relationships, we are able to achieve favourable rates for our clients.

We stop at nothing to ensure we find you the right venue for your event. Our persistence is one of the reasons we are seen as a top venue finding agency.

1. Free of charge service

2. Domestic (UK) & International (Europe and ROW)

3. Saves you time

4. Completely independent – no pre-existing contracts

5. Our buying power means lower rates for you

6. Up-to-the-minute knowledge

7. Strong established relationships

Luxury Hotels

The luxury conference hotels market is constantly evolving with new offerings and refurbishments popping up across the globe.

Our venue finders spend a substantial amount of time each month visiting and researching venues to ensure we are at the forefront of venue knowledge.

If we’re not visiting the venues directly then you can find us regularly attending industry trade shows to ensure we have the contacts and relationships to benefit our clients.

Process of
Venue Finding

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1. Let's discuss your brief

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We’ll listen to the details of your brief and gain a full understanding of what you are looking to achieve. Briefs can be submitted electronically, however we at Hippo always enjoy a good natter, so feel free to call us to discuss.

2. We do the research

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As your venue finding agency, we’ll contact suitable venues on your behalf, achieving best possible rates and availability.

3. We send our proposal

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We’ll send you over our proposal to include a minimum of 3 venues, pictures of the proposed meeting space, logistical details, transportation and of course the all-important discounted rates.

4. You shortlist / conduct site visits

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If you’d like us to look for alternative venues we’re more than happy, otherwise we can arrange site visits at your preferred venues, accompanying you should
you wish.

5. We secure your venue

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Once you’ve confirmed with us where you’d like to proceed you’ll receive a contract via email from your chosen venue.

6. Contracting

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Generally, our clients like to sign the contract directly with venues, however if you wish for us to sign on your behalf, or simply check over the contract for you, we’d be more than happy.

7. We remain in the background

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Organising an event is never plain sailing, so don’t hesitate to call us if you need assistance with anything – venue specific or just general questions/advice.

Luxury Conference Venues FAQs

With our knowledge, contacts and experience we can find you luxury conference hotels anywhere in world.

We’ll chat through your event brief and match the suitable venue to your event requirements. Need a Spa, Tennis Courts, Gym, Pool and Hot Tub for your delegates? No problem. just let us know and we’ll ensure we find you a venue that matches.

From luxury conference hotels in the Midlands to product launches in Sydney, we operate globally.

As a free service, we discuss your brief, conduct the research and put together a proposal of suitable venues for you. We present you with clear and concise information, allowing you to make an informed decision. Find out more here.

Yes, we can take as much or as little control of the event as you like. We are here to lessen the burden of the Event Management for you and view ourselves as an extension of your existing team.

Hippo are one of the premier luxury conference hotel venue finding companies in the UK.

We work to our five principals – Honest, Initiative, Personal, Proactive, On-target – to deliver your ideal event. We pride ourselves on our high levels of service and positive approach – we always say, “The answers ‘yes’, what’s the question?”

You can call us on 01372 460 100 or drop us an email at Our office is based in Surrey. See our contact page for more information.

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