The
Brief
The client wanted a venue with a central London location, a strong brand of its own, and enough flexibility to accommodate 180 guests. They needed breakout rooms, a catering space, and a registration zone – but did not require extensive accommodation options. Our team was required to:
Hippo’s
Solution
Venue: Claridge’s, London
After an extensive venue search across London Claridge’s because the home of the conference for a third year running due to its appeal and logistics. With its reputation for elegance and service, it gave us the perfect venue to host a premium experience. Claridge’s also offered the required flexibility in terms of space, flow and breakout requirements.
Delegate Management & Registration
We built a bespoke registration system tailored to the client’s brand and audience, offering detailed reporting functionality and real-time attendee tracking. Clear communication, a user-friendly design and seamless updates kept guests informed – and organisers in control.
Production & Design
This year’s showstopper was a floor-to-ceiling, wall-to-wall LED screen in the main event room, designed and built to immerse attendees. We produced custom graphics and animated content to reflect the conference themes creating a high-impact visual experience that positioned the brand as bold and forward-thinking.
Speaker & Sponsor Management
We sourced an exceptional external speaker, who was carefully curated to complement the theme of the event and offered thought-provoking views and firsthand experience from her extensive career. We also took care of 20 sponsors, ensuring on-site visibility, any tech needs and branding requirements.
Full Event Project Management
- Supplier coordination (AV, set build, catering, photography, entertainment)
- Venue coordination (Liaison, Logistics, F&B, Final Details, Site Visits etc.)
- Budget management & payment handling (all through one consolidated point of contact)
- On-site delivery, including arrival management, timings, sponsor coordination, and breakout facilitation
Our team were there from first light until the final drinks were poured, which ensured everything ran exactly as planned!
