The
Brief
Following our successful work with Involve in the past, we were approached to manage their prestigious annual Awards Gala Dinner. The event was set against the stunning backdrop of the Natural History Museum, and required serious planning by our team to accommodate 480 guests in this incredible central location. The client’s key priorities included:
Keeping these objectives in mind, the Hippo team provided full-service, meticulously planned event project management.
Hippo’s
Solution
With a one-hour turnaround time from when the museum closed to guests arriving, we needed to be precise and efficient! A team of over 120 crew members worked in sync to transform the space, and guarantee that everything was in place before the first guest stepped through the door.
Key Services Provided:
- Venue Finding: We secured the incredible Natural History Museum, which ticked the boxes for all accessibility and logistical requirements.
- Event Project Management: From initial contracts to the final applause, we managed every detail.
- Audio-Visual Production: We created a bespoke AV setup, including staging, lighting, and sound, to really boost the awards ceremony.
- Entertainment Sourcing: Carefully selected live performances, background music, and an engaging host were all essentials.
- Photography & Videography: Trusted suppliers captured every moment, from arrivals at the press wall to the after-party.
- Print & Design: We managed all printed materials, including name badges, table plans, and event branding.
- On-Site Support: Our team managed everything from arrivals and registration, to table settings, awards, and post-event details.
The challenging turnaround time happened due to meticulous pre-planning! Table packs were pre-prepared for quick and easy setup, each of us had specific tasks within the schedule, and contingency plans were in place for every element.
Accessibility was a top priority throughout the planning process, so we worked really closely with the venue and suppliers to ensure smooth navigation for guests. including step-free access, clear signage, and accessible seating arrangements.
